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Maritime crew management software

Manage your entire crew operations in one platform.

CrewInspector helps shipowners, ship managers and crewing agencies manage seafarers, certificates, recruitment, crew planning, employment, payroll and expenses — efficiently and in compliance.

CrewInspector combines essential crew management capabilities in one platform, with optional modules available for more specialized employment, payroll, financial and crew planning workflows. Explore pricing & modules

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  • Cloud-based
  • Secure & reliable
  • Used worldwide
CrewInspector Scheduler showing vessel ranks and crew assignments on a September to November 2025 planning timeline
Advanced Scheduler · Optional moduleView full screenshot

Built for maritime crew operations at scale.

15+

Years developing maritime software

160+

Maritime companies worldwide

1,000,000+

Seafarer profiles managed

One connected platform

One crew record. The entire crew lifecycle.

CrewInspector connects recruitment, crew data, certificates, planning, employment, payroll, expenses and evaluations around a single seafarer record — reducing duplicate work and keeping information consistent throughout the crew lifecycle.

Recruitment

Turn applicants into structured crew records.

Manage applications, candidate information and recruitment workflows before moving successful applicants into active crew management.

Explore recruitment
Recruitment · Workflow illustration
  1. Application
  2. Review
  3. Crew record

Crew management

Keep every seafarer record in one place.

Maintain personal data, documents, experience, sea service and operational crew information in a structured record your team can search and update.

Explore crew management
Crew management · Workflow illustration
  1. Personal data
  2. Documents
  3. Sea service & experience

Certificates

Know whether crew are ready for assignment.

Track certificates, validity and requirements so your team can identify missing or expiring documentation before it affects an assignment.

Explore certificates
Certificates · Workflow illustration
  1. Rank & vessel requirements
  2. Document validity
  3. Deployment checklist

Crew planning

Plan the right crew for every vessel.

Core crew planning includes crew planning and crew change preparation templates. Advanced Scheduler & Crew Rotation Management is available as an optional module for advanced scheduling and rotations.

Explore crew planning

Employment

Move planned crew into employment.

The optional Employment Contract Management module uses configurable employment contract templates and the crew data already maintained in CrewInspector.

Explore employment
Employment · Workflow illustration
  1. Crew record
  2. Employment information
  3. Contracts

Maritime payroll

Connect crew employment with payroll.

Crew Payroll Management is an optional module for managing maritime payroll workflows using crew and employment information already available in the platform.

Explore maritime payroll
Maritime payroll · Workflow illustration
  1. Crew & employment
  2. Payroll
  3. Accounting exports

Expenses & Reimbursements

Handle crew expenses without disconnected workflows.

Crew Expense & Reimbursement Automation is an optional module for managing crew expense claims, approvals and reimbursement preparation, connected to the relevant seafarer and employment records.

Explore expenses & reimbursements
Expenses & Reimbursements · Workflow illustration
  1. Expense submitted
  2. Claim reviewed
  3. Refund processed

Evaluations & appraisals

Turn onboard performance into useful crew history.

The optional Crew Performance Appraisals module records evaluations and appraisals so performance information remains available when planning future assignments.

Evaluations & appraisals · Workflow illustration
  1. Evaluations & appraisals
  2. Crew history
  3. Future assignments

Crew data & recruitment

From application to complete crew record.

Applications arriving through your online form become structured crew records. Keep candidate information available as your team reviews, recruits and plans the next assignment.

Explore crew data & recruitment
Recruitment · Workflow illustration

  1. Candidate details and uploaded documents

  2. Your team reviews the application

  3. Information ready for crew management

  • Applications and uploaded documents in the crew database
  • Personal details, sea service and experience
  • Filter candidates by rank, availability and qualifications

Certificates & compliance

See compliance issues before they become operational problems.

See missing or expiring documents alongside the requirements for a rank or vessel. Give your team the information it needs to check crew readiness before an assignment.

Explore certificate management
Certificates & compliance · Workflow illustration
  1. Rank & vessel requirements
  2. Document validity
  3. Deployment checklist
  • Certificate requirements by rank and vessel
  • Expiry reports and configurable alerts
  • Deployment checklists based on your procedures

Crew planning

See who is available, qualified and planned.

Bring availability, assignments and crew information into one planning workflow. Coordinate crew changes across vessels and check certificates while preparing an assignment.

Explore crew planning
  • Vessel and rank planning
  • Joining crew and planned relief
  • Employment and travel documents from the planning process
CrewInspector Scheduler showing vessel ranks and crew assignments on a September to November 2025 planning timeline
Crew planning · SchedulerView full screenshot

Employment & payroll

Keep employment and payroll connected to the crew record.

Use the crew information already maintained by your team when preparing employment contracts, wage items and payroll. Keep the financial workflow connected to the person and assignment.

Explore maritime payroll
  • Contract templates and configurable wage types
  • Current and historical employment records
  • Payslips, payroll overview and accounting exports

Smarter crew data

From application to structured crew data.

Use CrewInspector’s integrated online application form to receive candidate details and uploaded documents directly in your crew database. Your team can review the record before moving the applicant into active crew management.

Explore integrated applications
  1. 01Application

    Candidate details and documents

  2. 02Review

    Your team reviews the submission

  3. 03Crew record

    Information ready for crew management

Your crew operations

Built for the way maritime companies manage crew.

Ship Managers

Coordinate crew information, planning, compliance, employment and payroll across vessels and offices.

Shipowners

Maintain visibility over crew readiness, assignments, employment and operational crew information.

Crewing Agencies

Manage large candidate and seafarer databases, recruitment, documentation and assignments across multiple clients and vessels.

Explore maritime solutions

WHY CREWINSPECTOR

Built for Maritime Operations. Managed by CrewInspector.

CrewInspector is a cloud-based crew management platform for shipowners, ship managers and crewing agencies. Your team can access shared crew information through a web browser, while CrewInspector manages application hosting, maintenance and software updates.

99% Contractual Availability

Service availability is backed by a contractual 99% guarantee, subject to the terms of the customer agreement.

Daily Data Backups

Customer data is backed up daily as part of CrewInspector's hosted service.

Weekly Software Updates

Regular software updates and application maintenance are managed by CrewInspector.

Fast Account Provisioning

New customer accounts can normally be provisioned within a few hours. Configuration, migration and training are planned separately.

Online training and customer support are available to help your team get started and use CrewInspector effectively.

Request a Demo Explore Pricing & Modules

Trusted for real maritime crew operations.

Organizations using CrewInspector across maritime operations and education.

  • Svitzer
  • Anglo-Eastern Cruise Management (AECMI)
  • Songa Shipmanagement
  • Norstar Ship Management
  • Ultramarin Services
  • ORCA Crew Services
  • OJ Crew
  • Novikontas Connect
  • Elburg Shipmanagement
  • Ropetec International
  • VILNIUS TECH
Meet our customers

Connected platform

Connect CrewInspector with the systems around your crew operations.

Use CrewInspector’s REST/JSON API to retrieve crew, vessel, employment and payroll data for your internal systems. Build connections around the data your operations need.

Explore the CrewInspector API

CrewInspector

Crew & vessel dataEmployment recordsPayroll information

REST / JSON API

Your internal systems

A short introduction · 1 min 53 sec

Get to know CrewInspector.

Watch the introduction, then take a closer look at the crew management workflows relevant to your team.

Recorded introduction. Request a personalized demonstration to explore current functionality and the configuration for your organization.
Watch on Vimeo Explore the product video

Maritime crew management resources

Practical knowledge for better crew operations.

From the CrewInspector archive. Publication dates are shown so you can assess the context.

View all resources

See CrewInspector in action

See how CrewInspector fits your crew operations.

Request a personalized demonstration and see how CrewInspector can support your crew management workflows.

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