Crew Profiles
Transfer existing seafarer profiles and relevant personal, professional and contact information into CrewInspector.
CREW MANAGEMENT DATA MIGRATION
Crew Management Software Data Migration
Moving to a new crew management system should not mean starting your crew database from scratch. CrewInspector helps ship managers, shipowners and crewing agencies migrate existing crew records, certificates, employment history and vessel information into a connected crew management platform.
Our team works with you to assess the available data, agree on the migration scope, map records to CrewInspector and validate the results before the final migration.
Data migration is quoted separately based on the scope and complexity of the project.
Migration overview
Existing SystemData MappingCrewInspector
MIGRATION SCOPE
Bring your existing crew management records into CrewInspector
CrewInspector supports the migration of essential crew management information from existing systems and data files. The exact scope is agreed after reviewing the available records, their structure and the requirements of your organization.
Certificates & Qualifications
Migrate certificate and qualification records, including available document details and validity information.
Employment History
Bring relevant historical employment and sea-service information into the new crew management database.
Vessel Records
Transfer available vessel information and relevant records used in crew management operations.
Additional Agreed Records
Other data may be included depending on the source system, available information and agreed migration scope.
Not every source system stores information in the same way. The records that can be transferred, their completeness and the required transformations are assessed before migration.
HOW DATA MIGRATION WORKS
A structured process from assessment to final migration
Each migration project begins with an assessment of the existing data. We then agree on how the records should be transferred, normally perform a test migration and review the results before the final migration.
Data Assessment
We review the existing system, available data and intended migration scope to understand what information needs to be transferred.
Data Mapping
We map the agreed source fields and records to the corresponding information in CrewInspector, identifying any differences that require attention.
Test Migration
A test migration is normally performed to check how the data is transferred and identify issues before the final migration.
Validation & Corrections
The migrated records are reviewed for identified errors, duplicates and inconsistencies. Required corrections are discussed and agreed with the customer.
Final Migration
Once the agreed preparation and validation work is complete, the final migration is carried out according to the project plan.
EXISTING SYSTEMS & DATA SOURCES
Migrate data from spreadsheets and existing databases
Crew management information may be stored in spreadsheets, legacy applications or established database systems. CrewInspector can assess available data from these sources and determine a suitable approach for preparing it for migration.
The existing CrewInspector migration service references data originating from the following technologies:
- Microsoft Excel
- Microsoft Access
- Microsoft SQL Server
- MySQL
- PostgreSQL
- Oracle
- IBM Db2
The migration method depends on the source system, available access and export options. Some projects may use structured data exports rather than direct database access.
Source-system compatibility and the exact migration approach are confirmed during the initial assessment.
DATA QUALITY
Identify data issues before they affect your new system
Existing crew databases may contain duplicate profiles, missing information, inconsistent certificate details or historical records maintained in different formats.
During migration, CrewInspector helps identify issues in the available data and works with the customer to agree on the necessary corrections.
The objective is to transfer the agreed information into a usable structure while making data limitations visible rather than hiding them.
Duplicate Records
Identify duplicate or potentially duplicated records that require review before or during migration.
Missing Information
Highlight incomplete records and determine how missing information should be handled.
Inconsistent Data
Review differences in data structure, field values and record formatting that may affect migration.
Customer-Approved Corrections
Agree on the treatment of identified data issues with the customer before applying the relevant corrections.
Data migration does not automatically correct every issue in the source database. The final result depends on the available records, agreed scope and validation work.
PROJECT TIMELINE
How long does crew data migration take?
A typical initial data migration takes approximately two weeks. The actual schedule depends on the source system, data volume, record quality, required mapping and the complexity of the agreed migration scope.
Projects involving extensive historical records, inconsistent source data or additional validation requirements may take longer.
Following the initial assessment, CrewInspector can provide an estimated migration schedule based on the available information and project requirements.
Approximately 2 Weeks
Typical initial migration timeframe, subject to the source data and agreed project scope.
PREPARING FOR MIGRATION
What is needed to start?
A successful migration begins with understanding the existing records and agreeing on the information that should be transferred.
Existing Data
Provide access to the agreed source information or suitable exports from the current system.
Migration Scope
Identify the crew, certificate, employment, vessel and other records that should be included.
Data Review
Review identified data issues and agree on how corrections should be handled.
Final Validation
Participate in reviewing the migrated information against the agreed requirements before finalization.
CrewInspector coordinates the technical migration activities within the agreed scope, while the customer helps confirm the accuracy and business meaning of the source information.
MIGRATION COST
Data migration pricing based on your project
CrewInspector data migration is quoted separately according to the agreed scope of work.
The cost depends on factors such as the source system, volume and structure of the data, required mapping, identified data-quality issues and validation requirements.
An initial discussion helps us understand your existing system and determine the appropriate migration approach.
A migration quotation is prepared separately from CrewInspector software licensing.
BEYOND DATA TRANSFER
Move your crew records into a connected management platform
Migrating existing data is the first step toward using CrewInspector for ongoing crew management. Once the agreed information is available in the platform, your team can work with the relevant crew management capabilities.
Centralized Crew Information
Maintain seafarer records in a shared crew management database.
Explore Crew Management SoftwareCertificate Management
Use CrewInspector's certificate management and expiry-tracking capabilities with the relevant migrated records.
Explore Certificate ManagementCrew Planning
Use the core crew planning and crew change preparation functionality with the available crew and vessel information.
Explore Crew PlanningAdditional Modules
Extend the platform with optional modules for employment contracts, payroll, advanced scheduling and other specialized workflows.
Explore CrewInspector PricingOptional modules are selected separately according to your organization's operational requirements.
Crew Management Data Migration FAQs
FREQUENTLY ASKED QUESTIONS
Can we migrate crew records from our existing crewing software?
Yes. CrewInspector can assess your existing crew management data and prepare a migration approach for supported records. The exact scope depends on the available source information and agreed requirements.
What information can be migrated?
Supported migration records include crew profiles, certificates, employment history, vessel information and other agreed data. The final scope is confirmed after reviewing the source system.
Can CrewInspector migrate data from Excel?
Yes. Existing crew management information stored in Excel can be assessed and prepared for migration. The required mapping and validation depend on the structure and quality of the files.
Do you perform a test migration?
Yes. A test migration is normally performed before the final migration to check the transferred information and identify issues that need attention.
What happens if our existing database contains duplicates or errors?
CrewInspector helps identify data errors, duplicates and inconsistencies during the migration process. The appropriate corrections are discussed and agreed with the customer.
How long does migration take?
A typical initial migration takes approximately two weeks. More complex projects may require additional time depending on the source data, mapping and validation requirements.
Is data migration included in the CrewInspector subscription?
No. Data migration is quoted separately based on the scope and complexity of the project.
Will all our historical information be preserved?
CrewInspector works with the customer to identify the historical records that should be included in the migration. The information that can be transferred depends on the available source data, its structure and the agreed migration scope.
Will migration interrupt our existing operations?
The migration approach and final transfer are planned according to the project requirements. Any operational dependencies or potential interruptions should be assessed and discussed during planning.
READY TO MOVE TO CREWINSPECTOR?
Discuss your crew data migration
Tell us about your existing crew management system and the records you want to migrate. We can discuss the available data, proposed migration approach and next steps for moving to CrewInspector.
Migration scope, schedule and cost are assessed individually.